© Madrid Weed Club
Política Privacidad
Social Non-Profit Association for Cannabis Consumers
PRIVACY POLICY
In accordance with Regulation (EU) 2016/679 (GDPR), Spanish Organic Law 3/2018 (LOPDGDD), and applicable Spanish data protection legislation.
1. Who We Are
In accordance with Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation – GDPR), and Spanish Organic Law 3/2018 of 5 December on Personal Data Protection and Guarantee of Digital Rights (LOPDGDD), MadridWana Club informs users of its website about the collection, processing, storage, and protection of their personal information.
Data Controller: MadridWana Club
Nature: Private, non-profit cannabis social club
Location: Madrid, Spain
Website: madridwana.com
Contact Email: madridwanaclub@gmail.com
MadridWana Club operates as a private association for adult cannabis consumers, within the framework of applicable Spanish legislation.
This website is intended to provide information about the association and facilitate membership pre-applications. Submitting an online request does not automatically grant membership or access to the association.
Final membership approval is subject to verification of identification documents, compliance with the association’s internal regulations, and completion of the registration procedure in person.
2. Purpose of Data Processing
Personal information submitted through the website may be processed for the following purposes:
Responding to inquiries and requests for information.
Managing membership pre-applications.
Communicating information regarding the application process.
Verifying eligibility for association membership.
Managing administrative communications related to the association.
Complying with applicable legal obligations.
Maintaining the security and proper functioning of the website.
Personal information will not be used for purposes incompatible with those described in this Privacy Policy.
The website does not constitute a public offer for the sale, distribution, or commercial promotion of cannabis.
3. Legal Basis for Processing
Personal data will be processed in accordance with Article 6 of the GDPR, where an appropriate legal basis applies.
Depending on the specific purpose, processing may be based on:
Consent (Article 6.1.a GDPR): Where users voluntarily authorize the processing of their personal information for specific purposes.
Contractual or Precontractual Measures (Article 6.1.b GDPR): Where processing is necessary to respond to a membership request or manage an existing associative relationship.
Legal Obligations (Article 6.1.c GDPR): Where processing is required to comply with applicable legislation.
Legitimate Interests (Article 6.1.f GDPR): Where necessary for legitimate administrative or security purposes, provided that such interests do not override the rights and freedoms of individuals.
Where information reveals special categories of personal data, including information concerning health or potentially revealing cannabis consumption, additional safeguards and an appropriate legal basis under Article 9 GDPR will be required.
Users may withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal.
4. Personal Information Collected
Depending on the forms and services available, MadridWana Club may collect:
First and last name.
Email address.
Telephone number.
Country of residence.
Information submitted through contact forms.
Information necessary to process membership pre-applications.
Technical information required for website security and operation.
Only information necessary for the specified purposes will be requested.
Users must provide accurate and updated information.
MadridWana Club reserves the right to reject incomplete, inaccurate, or fraudulent membership requests.
5. Membership Applications and Registration
MadridWana Club is a private association operating on a non-profit basis.
The website facilitates preliminary membership requests and communications between prospective members and the association.
Submitting a membership request does not establish an automatic associative relationship.
Admission remains subject to:
Verification of the applicant’s identity and eligibility.
Compliance with the association’s minimum age requirements.
Acceptance of the association’s internal rules.
Completion of the registration process in person.
Final approval by the association.
The association may reject applications that do not meet its membership requirements or applicable legal conditions.
Personal information submitted during the pre-application process will be used exclusively for the stated purposes and handled in accordance with applicable data protection legislation.
6. How Long We Retain Personal Data
Personal information will be retained only for as long as necessary to fulfil the purposes for which it was collected.
In particular:
Contact Requests: Information will be retained for the period reasonably necessary to respond to inquiries and address related matters.
Membership Pre-Applications: Information will be retained while the application is being processed and, where necessary, for a limited subsequent period to address administrative or legal matters.
Registered Members: Information will be retained for the duration of the associative relationship and any additional period required by applicable law.
Legal Obligations: Certain information may be retained for legally established periods where required.
When personal information is no longer necessary, it will be securely deleted or anonymized, unless continued retention is legally justified.
7. Who We Share Your Data With
MadridWana Club does not sell personal information to third parties.
Personal information may be accessed or disclosed only where necessary and legally permitted, including:
Authorized website administrators.
Hosting and technical service providers.
Email and communication service providers.
Other service providers acting under appropriate data processing agreements.
Competent public authorities where disclosure is legally required.
Service providers acting as data processors must comply with Article 28 GDPR and implement appropriate confidentiality and security safeguards.
Where personal information is transferred outside the European Economic Area, MadridWana Club will ensure that the transfer complies with Chapter V GDPR, including the use of appropriate safeguards where required.
8. Data Confidentiality and Security
MadridWana Club applies appropriate technical and organizational measures designed to protect personal information against:
Unauthorized access.
Accidental loss or destruction.
Unauthorized modification.
Unlawful disclosure.
Improper processing.
These measures are implemented in accordance with Article 32 GDPR, taking into account the nature of the information, available technology, and potential risks.
Access to personal information is restricted to authorized individuals who require it for legitimate administrative purposes.
Although reasonable safeguards are implemented, absolute security cannot be guaranteed for information transmitted over the internet.
9. Your Data Protection Rights
Under the GDPR and Spanish data protection legislation, users may exercise the following rights, where applicable:
Right of Access: Request confirmation of whether personal information is being processed and obtain access to that information.
Right to Rectification: Request correction of inaccurate or incomplete personal information.
Right to Erasure: Request deletion of personal information when the applicable legal requirements are met.
Right to Restriction: Request restrictions on the processing of personal information in certain circumstances.
Right to Data Portability: Receive personal information in a structured, commonly used, machine-readable format where legally applicable.
Right to Object: Object to certain processing activities.
Right to Withdraw Consent: Withdraw previously granted consent at any time.
Rights Regarding Automated Decisions: Exercise applicable rights concerning decisions based solely on automated processing.
To exercise these rights, users may contact:
Email: madridwanaclub@gmail.com
Subject: DATA PROTECTION RIGHTS
Requests should clearly identify the right being exercised and provide sufficient information to identify the applicant.
Additional identity verification may be requested where reasonable doubts exist regarding the applicant’s identity.
A copy of an identification document will not be required automatically unless necessary for verification.
Requests will generally be answered within one month, subject to extensions permitted under Article 12 GDPR.
Users may also submit complaints to the Spanish Data Protection Authority:
Agencia Española de Protección de Datos (AEPD)
10. Cookies and Tracking Technologies
MadridWana Club may use cookies and similar technologies to support website functionality and improve the browsing experience.
Necessary Cookies
These cookies are essential for the proper operation and security of the website.
They may support functions such as session management, security, and user preferences necessary for providing requested services.
Functional Cookies
Functional cookies may remember certain preferences and improve the browsing experience.
Where legally required, these cookies will only be installed after obtaining user consent.
Analytical Cookies
Analytical cookies may collect information about website usage, visitor interactions, and technical performance.
Where required by applicable legislation, analytical cookies will only be activated after the user provides valid consent.
Cookie Consent
In accordance with Article 22.2 of Spanish Law 34/2002 (LSSI-CE), cookies requiring consent will not be installed before valid consent has been obtained.
Users must be able to accept, reject, or configure non-essential cookies.
Consent may be withdrawn at any time through the cookie management mechanism provided on the website.
Additional information is available in the website’s separate Cookie Policy.
11. Images and Media
Images published on the website may contain technical metadata.
MadridWana Club aims to avoid unnecessarily publishing personal information or sensitive location data through website images.
Users should be aware that metadata embedded in publicly accessible image files may potentially be downloaded or extracted by third parties.
The association recommends avoiding the submission of images containing unnecessary personal or location information.
12. Membership Cancellation
Members wishing to terminate their associative relationship must follow the cancellation procedures established by MadridWana Club.
Requests may be submitted through the association’s official communication channels.
Contact Email: madridwanaclub@gmail.com
Subject: MEMBERSHIP CANCELLATION
Cancellation of membership does not necessarily result in the immediate deletion of all personal information.
Certain records may need to be retained where required by law or where another valid legal basis for retention applies.
Users may separately exercise their data protection rights under the GDPR.
Withdrawal of consent for optional processing activities will not automatically terminate an existing associative relationship.
13. Electronic Communications
MadridWana Club may send administrative communications necessary to respond to inquiries, process membership requests, or manage an existing associative relationship.
Promotional or other electronic communications requiring consent under Spanish Law 34/2002 will only be sent where an appropriate legal basis exists.
Submitting a contact or membership form does not automatically constitute consent to receive marketing communications.
Where consent is required, it will be requested separately.
Users may withdraw their consent to optional electronic communications at any time.
Email: madridwanaclub@gmail.com
Subject: UNSUBSCRIBE
14. External Links
The website may contain links to external websites operated by third parties.
MadridWana Club does not control the privacy practices, security measures, or content of those websites.
Users accessing external websites are encouraged to review their respective privacy policies and terms of use.
MadridWana Club is not responsible for the independent processing activities carried out by third-party website operators.
15. Changes to This Privacy Policy
MadridWana Club reserves the right to update this Privacy Policy to reflect:
Changes in applicable legislation.
Regulatory guidance.
Modifications to website functionality.
Changes in personal data processing activities.
Improvements to privacy and security practices.
Any updated version will be published on the website.
Where legally required, users will be informed of material changes or asked to provide renewed consent.
16. Contact and Questions
For questions, concerns, or requests regarding this Privacy Policy or the processing of personal information, users may contact:
MadridWana Club
Location: Madrid, Spain
Website: madridwana.com
Email: madridwanaclub@gmail.com